Intent
The Preservation Alliance of West Virginia (PAWV), in partnership with Arthurdale Heritage, is seeking qualified professionals and/or architecture firms to create a master plan for a statewide Historic Preservation Center based at the historic Arthurdale High School in Preston County, West Virginia.

The main goals of the Center will be:

1. To serve as a headquarters for PAWV’s Preserve WV AmeriCorps program to deploy members in “learn-while-you-serve” opportunities across the state of West Virginia and conduct hands-on historic preservation at historic sites;
2. To educate and engage young people in historic preservation and associated career paths via programming in historic preservation, business, and finance; and
3. To provide business incubator and co-operative work and living spaces for emerging historic trades professionals.

As an add-on for this project, PAWV is seeking additional and separate quotes for preparation of construction documents for the Center’s full rehabilitation.

This contract will be fully funded by an Appalachian Regional Commission’s POWER Grant and will be completed in close conjunction with PAWV and Arthurdale Heritage’s staff.

Proposal Submission Deadline: 5:00 p.m. EST on Tuesday, March 7, 2023.

Responses may be submitted electronically via email to Danielle (LaPresta) Parker, PAWV
Executive Director at dlapresta@pawv.org or by letter to 421 Davis Avenue, Elkins, WV 26241.
Email is preferred.

Organizational History & Project Overview 

West Virginia has a unique cultural heritage, and as the statewide historic preservation nonprofit formed in 1982, PAWV has organized a variety of national service initiatives, funding and technical assistance programs, advocacy efforts, and educational programs aimed at making historic preservation an accessible tool to revitalize West Virginia’s communities and improve the lives of its citizens. 

In 2006, PAWV began offering educational workshops about hands-on historic preservation to home-owners and DIYers upon hiring its first full-time executive director. Over the next 15 years, PAWV made hands-on historic trades education a programmatic priority through its field services outreach – the WV Endangered Properties Program - and by offering educational workshops and programs to everyone from AmeriCorps members, property owners, college students and community volunteers working on historic buildings. Our educational topics generally trended toward preserving a structure’s original wood windows and historic masonry (as well as cemetery preservation) according to the Secretary of the Interior’s Standards for Historic Preservation. 

In 2020, PAWV began noticing a decline in companies available to work on projects funded by historic preservation grants and implemented an outreach campaign to understand how the shortage of historic trades workers was affecting West Virginia as a whole. The following year, PAWV formed the West Virginia Historic Trades Task Force, a collection of West Virginia’s historic preservation project managers and professionals, which tasked itself with identifying and planning educational programs as one of its primary objectives. The Task Force’s goal is to increase the number of historic trades professionals and small businesses throughout the Mountain State. 

In 2022, PAWV and Arthurdale Heritage partnered to develop a statewide Historic Preservation Center with the goal of rehabilitating the former Arthurdale High/Junior High School for the Center. The purpose of this project is to develop a master plan for the Center, and an add-on component of this project is the creation of construction documents for the Center’s full rehabilitation. The goals of the Center will be:

1. To serve as a headquarters for PAWV’s Preserve WV AmeriCorps program to deploy members in “learn-while-you-serve” opportunities across the state of West Virginia and conduct hands-on historic preservation at historic sites;
2. To educate and engage young people in historic preservation and associated career paths via programming (both in-person and virtual) in historic preservation and business; and
3. To provide business incubator, work and living spaces for emerging historic trades professionals.  

Formed in 1985, Arthurdale Heritage is a nonprofit dedicated to the preservation of the Nation’s First New Deal Homestead – a National Historic District comprised of over 140 contributing buildings. Arthurdale Heritage is the owner and steward not only of the high school but also eleven other historic buildings in the original Arthurdale community planned in the 1930s. Arthurdale Heritage is a very active nonprofit organization and already offers educational programming in heritage crafts and to Preston County youth. Historic trades education is a natural addition to programming already offered at Arthurdale’s campus. 

At the Historic Preservation Center, PAWV plans to offer both theoretical and hands-on educational programming in historic preservation with the goal of increasing our state’s historic preservation workforce and encouraging the development of more small businesses in this specialized and lucrative construction field. Our audiences will vary as we develop experiences for primary and secondary-school aged students, as well as certificate programs and AmeriCorps placements for people changing careers, or entering/re-entering the workforce. 

Other plans for the center involve converting a portion of the school into a co-operative work and living space for emerging trades professionals and students pursuing short- and long-term educational opportunities. This will provide much needed lodging facilities to students traveling from other parts of West Virginia and the region to attend trainings. A co-operative workspace will be a valued asset for sub-contractors looking to minimize start-up costs, as well, and PAWV aims to attract skilled professionals to West Virginia by providing this resource.

Project Timeline & Scope of Work - We imagine the following work agreement between PAWV and the selected professional.

January 31, 2023: PAWV distributes request for proposals. 

March 7, 2023: Deadline to submit proposal to dlapresta@pawv.org or by letter to PAWV, 421 Davis Ave, Elkins, WV 26241

March 7 – April 3, 2023: PAWV & Arthurdale Heritage will review proposals and select consultant after seeking approval from ARC staff.

April 4, 2023: PAWV will make the consultant award and begin contract period

April 4, 2023 – August 31, 2023: Phase 1 – Master Planning Meetings

• In April, PAWV will provide the contracted firm with materials to review. PAWV and Arthurdale Heritage staff will meet with the consultant on-site at the Arthurdale High School at which time we will also further define a scope of work for the project. 
• The professional will lead four additional monthly planning sessions (May – August and may be hybrid, in-person or virtual) where participants will discuss certain topics to help the consultant craft the Master Plan. Meetings will be held with members of the West Virginia Historic Trades Task Force, PAWV, and Arthurdale Heritage. PAWV staff will assist with organizing these meetings. PAWV will assist the consultant with planning and the focus of each of these meetings. 
• The master plan will include items such as the:​
  • Vision and Mission Statements;
  • Goals and objectives for the Center;
  • Recommendations for training programs and fee structures to be offered at the Center;
  • Historic structures report with a preservation plan;
  • Site use plan and preliminary designs for the Arthurdale High School adaptive re-use;
  • Recommendations for a potential work/living space sub-lease program for students and trades professionals; and 
  • A list of projects that Preserve WV AmeriCorps members could do toward the end goal of a fully functioning educational, work and housing facility.

If selected for the additional work, we would also work toward the creation of construction documents for the Center’s rehabilitation. 

August 31 – September 30, 2023:  Phase 2 – Consultant Drafts Master Plan

• The consultant will create and provide a first draft to PAWV and Arthurdale Heritage by September 30, 2023. 

October 1 – October 31, 2023: Phase 3 – Comment Period

• The West Virginia Historic Trades Task Force, PAWV, and Arthurdale Heritage will review the first draft and provide written comments to the consultant by October 31, 2023.
  ​

October 31 – November 15, 2023: Phase 4 – Consultant Re-writes

• The consultant will incorporate comments and suggestions and prepare a second draft for review.

November 16 – December 15, 2023: Phase 5 – Final Comment Period

• The West Virginia Historic Trades Task Force, PAWV, and Arthurdale Heritage will review the second draft and provide written comments to the consultant by December 30, 2023.

December 31, 2023 – January 16, 2024: Phase 6 – Consultant’s Final Edits

• The consultant will incorporate final comments, provide a final draft of the document and present this plan during a virtual public presentation at a date to be determined. A final .pdf of the document will be provided to PAWV and Arthurdale Heritage project coordinators by Tuesday, January 16, 2024.

Required Deliverables
The final product and deliverable for this project is a master plan (final format a .pdf) that will help PAWV and Arthurdale Heritage reach their goal of turning the Arthurdale High School into a Historic Preservation Center. To meet this end, the selected professional will do the following:

1. Assist with coordination and lead four strategic planning meetings. The agendas for these meetings will be planned in conjunction with PAWV and Arthurdale Heritage project managers. Collect meeting notes and write meeting reports to begin building the master plan.
2. Draft a master plan for the center to include the following items:

• Vision and Mission Statements;
• Goals and objectives for the Center;
• Recommendations for training programs to be offered at the Center;
• Historic structures report with a preservation plan for the Arthurdale High School adaptive re-use;
• Site use plan and preliminary designs;
• Recommendations for a potential work/living space sub-lease program for students and trades professionals; and 
• A list of projects that Preserve WV AmeriCorps members could do toward the end goal of a fully functioning educational, work and housing facility.

As an add-on for this project, PAWV is seeking additional and separate quotes for preparation of construction documents for the Center’s full rehabilitation. The deliverable for this part of the project would be construction documents. Additional images below:

The Business Development Corporation of the Northern Panhandle (“BDC”) requests proposals from qualified masonry contractors to perform work to the historic “Cold Metal Building” in Wellsburg, West Virginia. Interested contractors must submit a written or electronic proposal by 3PM on February 24th, 2023 to Anthony Clements at the Business Development Corporation via email to aclements@bhbdc.com or physically at 324A Penco Rd, Weirton, WV 26062.

The Cold Metal Building was part of the glass industry in Wellsburg. The building was constructed ca. 1890 and is the only remaining portion of the historic glass facility which once existed on the site. Work to the building will consist of repointing, infill existing holes, and repair to the east and south façades.

This project is funded in part by Preservation Alliance of West Virginia’s (“PAWV”) Saving Historic Places Grant in partnership with the Paul Bruhn Rural Revitalization Grant provided through the National Park Service, Department of the Interior. As such, the Secretary of the Interior’s Standards for the Treatment of Historic Properties must be followed by the awarded contractor.

Scope of Work:

1. Remove all vegetation from block building.
2. Rebuild southwest and southeast corners where a previous building was removed to create a finished edge.
3. Rehabilitate the south and east façades including the following:
   

• a) Infill holes in exterior brick with brick that matches the color, composition, and texture of the original.
• b) Remove and relay existing brick where joints are structurally insufficient.
• c) Repoint where mortar is missing or deteriorating. Deteriorated mortar should be removed to sound mortar or a maximum depth of 3⁄4 inch.

Sourced brick should match the existing color, composition, and texture. Preferably, bricks should be sourced locally.

The mortar mix for all work performed must match the original historic mortar in color, composition, and texture and be approved in advance by PAWV in writing. The original mortar has been tested by an architectural conservator whose report is attached to the rear of this RFP.

The awarded contractor is responsible for any permits or taxes such as B&O within the City of Wellsburg. It should be noted that the City of Wellsburg’s building permit fee has been waived for this project. Moreover, the awarded contractor is responsible for all tools, labor, materials, equipment, supervision, and associated items related to the project. Finally, the awarded contractor should note the BDC is a tax-exempt entity both federally and within the State of West Virginia.

 RFP Timeline:
​January 19th, 2023: Bid Documents Sent Out 
January 26th, 2023: Mandatory Pre-Bid (Time – 1:00 p.m.) 
February 10th, 2023: Deadline for Submission of Questions 
February 17th, 2023: Addenda sent out, if necessary
February 24th, 2023: ​Proposal due by 3pm

Requirements of the Bid Submission:
A mandatory pre-bid meeting will be held: At 1:00 p.m. on January 26th, 2023 at the project site located at the corner of 6th Street and Yankee Street in Wellsburg, WV 26070. Please email aclements@bhbdc.com to register. In the event of inclement weather, the date/time for this meeting may change.

All bids must be received no later than February 24th, 2023 at 3PM. Each proposal physically submitted is to be in a sealed envelope.

The submission must include the following:

1. Letter of interest detailing previous historic preservation experience including statement that they read and understand the Secretary of the Interior’s Standards for Rehabilitation
2. Three references from three individual previous historic projects
3. Copy of State of WV Contractor’s License
4. Bid Proposal including pricing for the following items:

• a) Scope of Work Item 1
• b) Scope of Work Item 2
• c) Price per linear foot to repoint missing or deteriorating mortar
• d) Price per square foot to patch or infill holese)
• e) Price per masonry unit to source additional brick

       5. Signed addendum (if any issued during the RFP process)
       6. Certification and Signature page

Documents required after notification of Award:

1. Performance Bond
2. Payment Bond
3. Copy of City of Wellsburg Business License
4. Evidence of WV Workers’ Compensation and General Liability Insurance

Addenda and Interpretations:
Bidders are asked to direct all questions or comments to aclements@bhbdc.com. No interpretation of the meaning of the specifications or other bid documents will be made to any bidder orally. All questions by prospective bidders, including interpretations of ‘approved equal” value must be submitted in writing to aclements@bhbdc.com and received by 3PM on February 10th, 2022. Addenda will be sent to all selected bidders who are invited to submit proposals. Failure to acknowledge any addendum may result in the rejection of the bid.

Project Selection Criteria:
Contractors will be selected based on experience with similar historic preservation projects, proven ability to complete a project, and cost. All proposals must guarantee their pricing and provide 30 days for acceptance from the due date. The BDC and PAWV reserves the right to reject any and all proposals and to waive minor administrative oversights.

Qualifications of Bidder:
The Owner may make such investigations as deemed necessary to determine the ability of the bidder to perform the obligations of the contract. The bidder shall furnish to the Owner all such information and data as requested. The Owner or PAWV reserves the right to reject any bid if the investigation fails to satisfy the Owner or PAWV that a bidder is properly qualified to carry out the obligations of the Agreement.

Award of Contract:
The BDC and PAWV reserves the right to reject any or all proposals or waive any irregularity in this bid or in responses, to negotiate with all qualified sources, or to cancel, in part or in its entirety, this invitation to bid, in the best interest in the BDC or PAWV. The BDC and PAWV also reserves the right to re-advertise for proposals using the same or a different request for proposal. This invitation to bid does not commit the BDC or PAWV to award a contract or to procure or contract for services or goods.

Source of Funding:
Funds for this project are provided by the Preservation Alliance of West Virginia as awarded by the National Park Service’s Paul Bruhn grant program. All work must be approved by PAWV and the NPS prior to payment. All applicable Federal, state and local rules and regulations apply.

Payment Schedule:
Payments will be made in three installments:
1) Upon mobilization of equipment/scaffolding
2) When work is 75% complete
3) Upon completion of the work with the approval of PAWV.

The contractors will be reimbursed for services rendered up to the contract amount. All changes in scope must be pre-approved by the BDC and PAWV. Contractors will not be reimbursed for travel expenses, or any costs incurred in preparation of this proposal. The contractor will be paid in increments based on satisfactory completion of specific stages of the project. The balance will be paid after approval of the work by the Preservation Alliance of West Virginia.

Project Deadline:
The project completion date April 1, 2023 will be reviewed by the Preservation Alliance of West
Virginia.

View all of the photos and the mortar analysis in the .PDF document available for download below:

PAWV received 32 applications requesting over $2.8 million during the Saving Historic Places Grant application period of December 8, 2021 to March 18, 2022. Seven projects were selected totaling $488,008.53 in grant awards (detailed below). Most of these projects have already published requests for quotations (RFQs) from qualified contractors.

1. Arthurdale School Buildings, Arthurdale (Preston County)
Amount Received: $65,175.28
Arthurdale Heritage, Inc. received funding to stabilize the exteriors of the 3 historic school buildings on the Arthurdale campus. This includes roof repair, drainage systems, gutter installation, mothballing windows and doors, sidewalk repair and brush removal. Project funding will secure, stabilize and mothball the buildings to prepare for their adaptive re-use. Pictured below are two of the school buildings. 

2. Cold Metal Building, Wellsburg (Brooke County)
Amount Received: $84,790.10
The Business Development Corporation of the Northern Panhandle (BDC), a nonprofit organization, received funding for the stabilization of the Cold Metal Building. Funding will be used to repoint brick, infill holes, and rebuild certain areas of the building. The BDC is working with the local community on a master plan for the structure that involves reusing it for a commercial space.

3. New River Grocery Building, Hinton (Summers County)
Amount Received: $108,810
The City of Hinton received funding to install a complete EPDM roofing system, including the insulation board, gutters, downspouts, and accessories. The proposed use of the New River Grocery Building will be to immediately incorporate it as an extension of the Freight Depot event center, a space used by nonprofit organizations, as well as to relocate the Railroad History Museum to this space.

4. Logan House, Beverly (Randolph County)
Amount Received: $30,000
Rich Mountain Battlefield Foundation received funding to repair a hole in the roof of the Logan House, replace timbers in the roof and upper floor that have been compromised by a fire, and replace rotting boards. This is a first step in saving the currently vacant building.

DUE DATE: Wednesday Dec 21, 2022, 11:00 a.m.

Purpose of Bid
The Town of Romney intends to purchase the subject services from the lowest and best responsible bidder or bidders (each, a “Contractor”) in accordance with the conditions and specifications contained or referenced in the Contract Documents and Bidding Documents (provided for download in PDF format) with this Invitation to Bid.

Bid Request
Please submit a sealed bid for furnishing all materials and services (“Work”) relating to the 2022 Romney Barn Phase 1 Stabilization Project in accordance with all terms and conditions specified in the Contract Documents and Bidding Documents included herewith. 

Questions
Upon delivery or pickup of the accompanying Bidding Documents, an interested party will also be listed as a registered bidding document holder. All Bidding Document requests for information, substitution requests, site visit requests, and correspondence shall be submitted in writing and directed via email to bkeadle@townofromney.org. Any questions about the meaning and intent of this invitation to bid and the specifications must be submitted no later than five business days before the Bid submission deadline.

Addenda will be issued by the Town of Romney to registered bidding document holders only, who will automatically receive all addenda in electronic format (PDF) via file transfer email.

The entirety of the Invitation to Bid is available for download below:

Intent
The Preservation Alliance of West Virginia, in partnership with Arthurdale Heritage, Inc., is seeking
qualified consultants for the purposes of planning for a West Virginia Historic Preservation Training
Center (WVHPTC). The consultant’s contract will involve two major tasks:

1. Complete a comprehensive survey of historic preservation training opportunities in West Virginia and neighboring states, and make recommendations for ways the WVHPTC can fill critical training gaps in historic preservation trades workforce development, and
2. Create an operating plan for the proposed WVHPTC utilizing Arthurdale Heritage in Preston County, WV as a potential base for operations and a learning lab.

This contract will be completed in close conjunction with staff from both the Preservation Alliance of West Virginia (PAWV) and Arthurdale Heritage, Inc. (AHI) and will be funded by an Appalachian Regional Commission’s POWER Grant.

Proposal Submission Deadline: 5:00 p.m. EST on Thursday, December 15, 2022.

Responses may be submitted electronically via email to Danielle (LaPresta) Parker, PAWV Executive Director at dlapresta@pawv.org or by letter to 421 Davis Avenue, Elkins, WV 26241.

All questions should be submitted to Danielle by Tuesday, November 29, 2022. Email is preferred for communications.

Project Overview & Scope of Work Goals
The proposed West Virginia Historic Preservation Training Center will provide workforce development resources and engaging training to support and grow the local preservation trades community in West Virginia. Our goal is to create a program that will involve local students and members of the workforce and impart technical preservation skills that can be translated into rewarding careers in historic building preservation.

The consultant hired to assist with this project will help PAWV and AHI manage the feasibility and
planning phases of this project with the goals of:

• Understanding how this training center can compliment and build upon existing local and regional opportunities,
• Formulating the best methodology and structural model (for example, independently accredited program or affiliated with an existing educational institution) for operating a statewide historic preservation training center,
• Highlighting curriculum suggestions and program incentives to ensure that our program will include training related to the Secretary of the Interior’s Standards for Historic Preservation,
• Forging community partnerships for a successful training center,
• Defining the partnership parameters between PAWV, AHI, and any other partners identified through this process, and
• Identifying available and potential resources to fund a future training center.

Project Timeline & Scope of Work
November 15 – December 15, 2022: PAWV distributes request for proposals. Questions can be submitted to Danielle (LaPresta) Parker at dlapresta@pawv.org by November 29, 2022, and answers to questions will be provided to all interested bidders by November 30, 2022.

December 15 – December 30, 2022: PAWV & AHI will review proposals and select consultant.

January 3, 2023: PAWV will make the consultant award and begin contract period.

January 3 – April 30, 2023: Phase 1 – Survey & Research

• PAWV and AHI will develop a scope of work with the consultant, which will be completed in cooperation, and we will have one in-person planning meeting between the consultant and PAWV and AHI staff at Arthurdale Heritage’s campus.
• Consultant will define evaluation criteria and complete a comprehensive survey of historic preservation educational programs in West Virginia and neighboring states.
• Consultant will create a survey report and make suggestions for ways the WV Historic Preservation Training Center can bridge critical gaps being experienced in developing a West Virginia historic preservation building trades work force.
• Consultant will research and make suggestions of potential partners in the WV Historic Preservation Center operation.
• Consultant will meet virtually or by phone with PAWV and AHI staff on at least a monthly basis to discuss project progress.

May 1 – July 31, 2023: Phase 2 – Operating Plan

• The consultant will lead at least two planning meetings (one in person and the others can be virtual) with PAWV and AHI organizational representatives in order to:
  • Strategize the vision, mission, structure, staffing, curriculum, etc. for the center,
  • Identify issues that may prevent the success of the center,
  • Work out the business relationship and partnership between PAWV, AHI and any other interested parties, and
  • Any other related planning and coordination that has not currently been identified in the center’s operation.
• The consultant will have a draft of the Operating Plan to share with the PAWV and AHI Boards of Directors by July 31, 2023. This draft will be presented in person and comments can be provided in person.

July 31 - August 31, 2023: Phase 3 – Comment Period

• The consultant will collect comments from stakeholders, partner organizations, PAWV & AHI Board of Directors and staff during this period.

September 1 - September 15, 2023: Phase 4 – Draft Update

• Consultant will include comments into the Operating Plan for a second review by the PAWV and AHI Boards of Directors.
• A final in-person meeting with the consultant and PAWV and AHI organizational representatives in order to discuss final changes to plan. Meeting will take place at the Arthurdale Heritage campus.

September 16 - September 30, 2023: Final Report

• Incorporate any final comments and suggestions and prepare final Operating Plan to be implemented by PAWV and AHI. Present this final report virtually and send an electronic copy to both AHI and PAWV staff.

Required Deliverables

1. Comprehensive survey report detailing existing historic preservation construction training programs within West Virginia and surrounding states. This report should give suggestions as to ways that the WVHPTC can best meet area needs within the preservation field.
2. The operating plan will outline key information and steps necessary to bring the Training Center to fruition. This includes

• Listing strategic goals,
• Identifying strengths and needs,
• Aligning internal and external stakeholders,
• Recommending operating structures,
• Defining curriculum and educational topics,
• Creating accountability measures,
• Suggesting fundraising mechanisms for materials, supplies, instructors, and scholarships,
• Outlining suggestions, equipment/materials, and facility needs, and
• Identifying the types of insurances required.

Assumptions and Agreements

• A preliminary budget for this entire project has been approved to not exceed $35,000.
• Materials loaned to the vendor and produced by the vendor will be in standard American English.
• PAWV & AHI will each appoint one person, with decision-making authority, to serve as a project coordinator/manager.
• The vendor shall warrant that on delivery, all media containing the instructional content of the program are free of material faults and processing errors.
• Please note that all forms, statements, spreadsheets, guides, data, and reports created for these projects will become the property of PAWV & AHI, with one purpose being for PAWV & AHI to provide examples to other historic preservation organizations.
• Travel and other associated expenses will be included in the vendor’s proposed bid.
• The submission of a proposal assumes general acceptance on the part of the bidder that the bidder and PAWV will enter into a form of contract establishing PAWV’s rights to intellectual property.

Required Proposal Format
The proposal must contain the following sections: Technical, Costs, Qualifications, and References.

• Technical Proposal: In the technical section, bidders should include their proposed work plan outlining how they will accomplish the stated goals and present the required deliverables.
• Costs: Proposals must include an all-inclusive rate for services identified in the proposal, including travel, handouts, and other associated expenses.
• Qualifications: All eligible bidders must submit at least one example of a similarly compiled business/operating plan or report and meet the following minimum eligibility requirements:
  • Demonstrate experience providing similar services and creating similar survey reports,
  • Demonstrate a familiarity with historic preservation building educational programs and curriculum,
  • Maintain a successful track record of providing accurate and efficient deliverables, and
  • Ability to meet project timeline and budget.
• References: Bidders must list at least three references for whom they have previously provided this service or similar services. References should include full contact information (phone, email, mailing address, etc.)
• Additional Documentation (optional): Bidders may include a short demo or direct us to a website that demonstrates their capabilities.

Deadlines
Questions from bidders must be submitted by email to Danielle Parker by Tuesday, November 29, 2022 by 5:00 p.m. EST. All relevant questions and responses will be compiled and emailed to all known bidders by Wednesday, November 30, 2022.

All bids and proposals are due by 5pm on Thursday, December 15, 2022. Proposals may be submitted via email to Danielle Parker or by letter to 421 Davia Avenue, Elkins, WV 26241.

Project Coordinator and Point-of-Contact
Danielle (LaPresta) Parker: dlapresta@pawv.org, 304-642-0693
Preservation Alliance of West Virginia, 421 Davis Avenue, Elkins, WV 26241

Basis for Award of Contract

• Demonstrable commitment and ability to finish the project on time and on budget,
• Understanding of the project scope of work and goals,
• Experience providing similar services,
• Familiarity with historic preservation building educational programs,
• Quality of materials, and
• Professionalism.

Award Date: Tuesday, January 3, 2023

This RFP does not commit PAWV or AHI to award a contract or to pay costs incurred by bidder in the preparation of a proposal to this RFP. PAWV and AHI may accept other than the lowest bid, waive minor informalities, and award a contract based only on the written proposal without any discussions with bidder. Issuance of a contract will be subject to the approval of PAWV and AHI. PAWV and AHI reserves the right to reject any or all proposals because of non-responsiveness to RFP requirements, insufficient funds, evidence of unfair bidding procedures, financial insolvency of bidder, or if, in the opinion of PAWV’s Executive Director, the best interests of the program will be served.

The Greenbrier Historical Society (GHS) requests proposals from qualified masonry contractors to provide services to repoint the 1834 Supreme Court of Appeals of Virginia Law Library and Study building, also known as the “Pink Library”, in Lewisburg, West Virginia.  Interested contractors must submit a written or electronic proposal by 3:00 pm on Friday, November 18, 2022, to Al Emch, Greenbrier Historical Society (alemch235@gmail.com; 814 Washington Street, Lewisburg, WV 24901).

The “Pink Library'' was built in 1834 and is listed on the National Register of Historic Places.  The building is in need of selective masonry rehabilitation due to water intrusion from faulty gutters and downspouts and the application of a latex paint over brick. This project is funded in part by Preservation Alliance of West Virginia in partnership with the Paul Bruhn Rural Revitalization Grant provided by the National Park Service. As such, the Secretary of the Interior's Standards for Archaeology and Historic Preservation must be followed.  

A mandatory pre-bid meeting will be held at 11:00 am on Wednesday, November 9, 2022.

The project will include:

1. Remove paint from brick on the east and north elevation where specified in photo 1. Paint removal must be by the gentlest means possible following the Secretary of the Interior’s Standards. Methods must be approved by PAWV in writing in advance of work.  
2. Repoint approximately 128 square feet of brick using an appropriate lime mortar mix which must be approved in advance by PAWV in writing.  The mortar has been tested by an architectural conservator whose report is attached to the rear of this document. The mortar must match the color, composition and texture of the original historic mortar. Deteriorated mortar should be removed to sound mortar or a maximum depth of ¾ inch.
3. Masonry joints will not be widened or otherwise damaged.
4. Joint will be repointed and tooled to match the historic profile.
5. Although we do not expect this, should any historic bricks need to be replaced, they must match the color, composition and texture of the original.
6. Contractors must follow the Secretary of the Interior’s Standards Treatment for Historic Properties
7. Contractor is responsible for any permits.
8. Contractor is responsible for all tools, labor, materials, equipment, supervision and associated items related to the rehabilitation of the Pink Library masonry repair.

Add-Alternate pricing is requested for the following:

1. Removal of all exterior paint from masonry on the entire building using the gentlest means possible and cleaning the brick with the gentlest means possible.
2. Additional spot repointing where necessary per square foot cost

Contractors must meet the following qualifications and submit the following:

1. Have at least 5 years’ experience working on historic masonry projects
2. Submit a letter detailing previous historic preservation experience including a statement that the contractor has read and understood the Secretary of the Interior’s Standards
3. Provide at least 3 examples of previous work with names and contact information of references.
4. Provide WV Contractor Number
5. Contractor must carry WV Workers Compensation and Insurance Certifications with the Greenbrier Historical Society and City of Lewisburg as additional named insureds. 
6. Have the ability to complete the project by December 31, 2022.
7. Provide Price for the above listed base bid work (repoint and remove paint on approx. 128 square feet)
8. Provide price for add-alternate pricing for removing paint from entire building 
9. Provide price for additional spot repointing where necessary per square foot cost

Contractor selection will be based on experience, proven ability to complete a project and cost.  All proposals must provide 30 days for acceptance from the due date.  

The GHS and PAWV reserves the right to reject any and all proposals and to waive minor administrative oversights.  The contractors will be reimbursed for services rendered up to the contract amount. All changes in scope must be pre-approved by the GHS and PAWV. Contractors will not be reimbursed for travel expenses, or any costs incurred in preparation of this proposal. The contractor will be paid in increments based on satisfactory completion of specific stages of the project. The balance will be paid after approval of the work by the Preservation Alliance of West Virginia. ​

 

Arthurdale Heritage, Inc. (AHI) is requesting proposals from qualified contractors to provide services to rehabilitate three historic school buildings located on Eby School Rd, Arthurdale, WV 26520. The buildings are the High School, the Cafeteria Building, and the Elementary School located in the Arthurdale National Historic District in Preston County, West Virginia.  ​

An optional pre-bid informational meeting will be held at the project site on Monday, October 10, 2022 at 5:00pm.  

Interested contractors must submit a proposal by 3:00pm on Monday, October 24, 2022 to Darlene Bolyard, Arthurdale Heritage, Inc.’s executive director, at darlene.bolyard@arthurdaleheritage.org. 

This project is funded in part by the Preservation Alliance of West Virginia’s Saving Historic Places Grant in partnership with the Paul Bruhn Rural Revitalization Grant provided through the National Park Service, Department of the Interior. As such, the Secretary of the Interior’s Standards for the Treatment of Historic Properties must be followed. 

Pursuant to Section 106 of the National Historic Preservation Act (54 USC 306108), all projects must complete the consultation process stipulated in the regulations issued by the Advisory Council on Historic Preservation (ACHP) in 36 CFR 800 prior to the commencement of this project and any related ground disturbance on the property.

The project will include the following scope of services:

A.  High School

1. Excavate approximately 400 feet and install trench drain and 4-inch pipe to direct water away from building, slope front and side yard away from building, seed and mulch disturbed areas. 
2. Clean and repair existing gutters (assume 350 feet), replace downspouts to match original historic design and material.  Ensure gutters are sloped appropriately to be operable.  Provide downspout extenders to ensure water flows away from the buildings.
3. Replace damaged plywood on doors and windows.  Plywood will be ¾ inch thick, primed and painted white.
4. Repair/replace (in-kind, to match existing) two entry doors on right side of building to secure structure.
5. Remove foliage from building gently.  Cut vines at root or remove root structure in addition to adding an approved non-toxic chemical deterrent to prevent future growth of foliage. Remove debris from property.
6. Repair sidewalk to match existing.
7. Repair roof area below chimney and near bathroom area where leaking.  This may include adding flashing or using an approved treatment such as Acrymax or approved equal to maintain historic roof appearance. 

 B.  Cafeteria Building

1. Excavate approximately 500 feet and install trench drain and 4-inch pipe to channel water away from the building.  Slope front and side yard to drain water away from the structure.
2. Clean and repair (approximately 400 feet) gutters and replace downspouts to match existing original, historic gutters.  Ensure gutters are sloped appropriately to be operable.  Provide downspout extenders to ensure water flows away from the buildings.
3. Repair two small pent porch roofs on rear; repair existing metal roofing if possible; if necessary, install new metal roofing to match existing in size, scale, color, material and shape.
4. Remove foliage from building.  Cut vines at root or remove root structure in addition to adding an approved non-toxic chemical deterrent to prevent future growth of foliage. Remove debris from property.
5. Treat entire roof with Acrymax or approved waterproofing equal to maintain historic roof appearance.  
6. Repair sidewalk to match original.
7. Seed and mulch all disturbed grass areas.

 C.  Elementary School

1. Clean and repair gutters where possible.  Replace damaged gutters to match existing historic half-round style and install downspouts to match original. Provide downspout extenders to ensure water flows away from the buildings.
2. Install trench drain and install pipe to drain water away from the structure.
3. Replace septic tank lid with steel cover to ensure safety.
4. Remove foliage near/on building.  Cut vines at root or remove root structure in addition to adding an approved non-toxic chemical deterrent to prevent future growth of foliage. Remove debris from property.
5. Replace missing plywood over doors and windows.  Plywood to be ¾ inch thick, primed and painted.  

Contractors must follow the Secretary of the Interior’s Standards for the Treatment of Historic Properties and are responsible for any permits.  Contractor is also responsible for all tools, labor, materials, equipment, supervision and associated items related to the rehabilitation of the Arthurdale schools.

*Note – Unanticipated Discovery Protocols: At a minimum, unanticipated discovery protocols shall require the contractor to immediately stop construction in the vicinity of the affected historic resource and take reasonable measures to avoid and minimize harm to the resources until the SHPO, PAWV, Tribal officials and/or THPOs, as appropriate, have determined a suitable course of action within 15 calendar days. With the express permission of the SHPO and/or THPO, the contractor may perform additional measures to secure the jobsite if PAWV, AHI, or the contractor determines that unfinished work in the vicinity of the affected historic property would cause safety or security concerns.

Contractors must meet the following qualifications:

1. Have experience working on historic restoration projects 
2. Submit a letter detailing at previous historic preservation experience including a statement that the contractor has read and understood the Secretary of the Interior’s Standards for the Rehabilitation of Historic Properties
3. Provide at least three references with names and contact information
4. Provide WV Contractor Number (if applicable)
5. Contractor must carry WV Workers Compensation and Insurance Certifications
6. Have the ability to complete the project by December 31, 2022.

The goal of the project is to prevent water infiltration into the buildings by re-grading the landscape, providing function back into the gutters and downspouts and removing foliage and overgrowth. 

Contractor selection will be based on experience, proven ability to complete a project and cost.  Arthurdale Heritage, Inc. and PAWV reserve the right to reject any and all bids.

Contractors will be reimbursed for services rendered up to the contract amount and must allow approximately 4-6 weeks for payment of invoices. All changes in scope must be pre-approved by AHI ad PAWV. Contractors will not be reimbursed for travel expenses. The contractor will be paid in increments based on satisfactory completion of specific stages of the project. The balance will be paid after approval of the work by the Preservation Alliance of West Virginia and the National Park Service.

I have been able to attend several hands-on preservation workshops during my time with AmeriCorps and I am so excited to be able to help continue to bring that knowledge to future AmeriCorps members. One particularly special moment for me was to meet and work with Bob Yapp of “About Your House” fame, who came to Weston to work with PAWV and the Weston HLC on the masonry restoration of a small two room brick office building in the historic downtown.

Preserving West Virginia’s historic resources is a passion of mine and I am forever grateful to be given the opportunity to work the Preservation Alliance - a nonprofit that specializes in just that. ​