REQUEST FOR BIDS: THE PENCE HOTEL STABILIZATION PROJECT

The BRAMWELL FOUNDATION, a nonprofit 501(c)(3) organization, is currently soliciting quotations for the completion of THE PENCE HOTEL STABILIZATION PROJECT grant funded by the PRESERVATION ALLIANCE OF WEST VIRGINIA. This is a historic building project that must follow the Secretary of Interior Standards for Rehabilitation. The Pence Hotel was built around 1911 and is located on Main Street, Bramwell, WV. 

Current state of the Pence Hotel

SCOPE OF WORK NEEDED 
STAGE 1: WORK TO BE COMPLETED 
1. Conduct a mortar test to determine the composition of the historic mortar and to ensure a close match. Submit a photograph of the sample and historic mortars to the grantor, the Preservation Alliance of West Virginia for approval. Do a test area to ensure the color matches once it dries. 
2. Secure and relay loose bricks located above (4) brick arched windows. 
3. On the west and south exterior walls, remove and replace all loose brick with brick matching the original as closely as possible 
4. Hand rake the existing masonry joints to clean out the remaining mortar and any false work. Re-point all exterior masonry joins, replacing all loose or missing mortar with the approved mortar sample. 

STAGE 1: APPLICATION PROCESS 
1. Secure the area to protect persons & property from any falling debris below the work area(s). Remove any loose brick. Prep work area. Relay of brick in arched pattern consistent with original building structure. Cleanup of areas relating to that project. 
2. Either scaffolding or a custom-built workbox to be erected. 

STAGE 2: WORK TO BE COMPLETED 
1. Secure all orifices exposed to outside elements (36 window openings/ 7 doors). 
2. Cover window and door openings with appropriate heavy gage plastic to seal from weather. 

STAGE 2: APPLICATION PROCESSES 
1. Attach plastic firmly to current window frames or install temporary framing where necessary. 


QUALIFICATIONS: 
The contractor hired must meet the following qualifications: 
1. Have performed similar work in the past or be able to prove ability to do work that meets the Secretary of Interior Standards for Rehabilitation. 
2. Submit 2 project summaries with references and contact information. 
3. Proof of general liability insurance and contractor’s license. 
4. Ability to complete PENCE HOTEL STABILIZATION PROJECT by DECEMBER 31, 2022. 


EXPRESSIONS OF INTEREST: 
Companies or individuals interested in submitting a bid or quote on the project should submit a detail of costs, project summaries, references, proof of general liability insurance, and a copy of their contractor’s license to the BRAMWELL FOUNDATION, PO BOX 193, BRAMWELL WV 24715. 
 Bids/quotes are due by 12 pm on Saturday, Saturday March 5, 2022. 


SELECTION PROCESS: 
THE BRAMWELL FOUNDATION and the grantor, the Preservation Alliance of West Virginia, will review all proposals and select a contractor for the project based on: 
1. Experience with similar types of projects, 
2. Proven ability to complete a project in a timely manner, and 
3. Competitive cost to complete the project. A selection will be made within two weeks and a contract will be worked out immediately with the company. 


PAYMENT PROCESS: 
One third (1/3) of the contract amount will be paid the day the work begins, and the remaining two thirds (2/3) will be paid upon satisfactory completion of the project. 
Further questions regarding the project or for an appointment to access the building contact John Houston 304-248-7382.