PAWV REQUESTS PROPOSALS FOR REVOLVING LOAN FUND PROGRAM FEASIBILITY STUDY

PAWV released its Request for Proposals for a Historic Preservation Revolving Loan Fund Program Feasibility Study.  All proposals are due Friday, May 20, 2016 with the award date scheduled for Friday, June 3.  Thank you the 1772 Foundation for providing funding for this project.

The complete request for proposals is available below:

REQUEST FOR PROPOSALS: HISTORIC PRESERVATION REVOLVING LOAN FUND PROGRAM FEASIBILITY STUDY
April 19, 2016 – Preservation Alliance of West Virginia

Organizational Overview 
Formed in 1982, the Preservation Alliance of West Virginia (PAWV) is the only statewide, grassroots, nonprofit organization dedicated to the preservation of the Mountain State’s cultural heritage.

PAWV’s formal mission is, “With a commitment to preserve our unique cultural heritage, PAWV and its members work to save our past for the present and future, supporting and promoting historic preservation through education & outreach, advocacy, preservation tools, and heritage tourism.”

The website is www.pawv.org and blog is https://preservationallliancewv.wordpress.com/.

Submission Deadline
5:00 p.m. EST on Friday, May 20, 2016. Responses may be submitted electronically via email to dlapresta@pawv.org or by letter to 421 Davis Avenue, Elkins, WV 26241.

Scope of Work Goals
A completed feasibility study answering the following questions (at a minimum):

• Can a historic preservation revolving loan fund program be initiated and exist in West Virginia?
  • A historic preservation revolving loan fund is a common program type, in which the fund-holder loans capital from the fund to other organizations, municipalities, or individuals so that they may undertake the rehabilitation (and sometimes acquisition) of a historic property. In this context, historic properties are sites that either are individually listed in the National Register of Historic Places, are contributing structures in a National Register Historic District, or have been officially deemed eligible for listing in the National Register of Historic Places.
• Can the Preservation Alliance of West Virginia successfully house a historic preservation revolving loan fund program? If not, where is the best location to house such a program in West Virginia? Alternately, what is the best combination of partners to administer such a program?

Scope of Work

• Meet with the PAWV Executive Committee in-person and at a location to be determined to initiate the project and define goals for a revolving loan fund program. Have monthly teleconference or in-person meetings with the PAWV Executive Committee until the project is completed.
• Develop criteria to evaluate whether such a program can be initiated and exist for West Virginia. Identify how a revolving loan fund program could be successful in West Virginia.  Identify what issues may prevent the success of such a program in West Virginia.
• Assess PAWV’s capacity for administering a historic preservation revolving loan fund program. Identify PAWV’s greatest strengths and weaknesses for housing and administering such a program. Research to identify what issues may prevent the success of such a program, if housed by PAWV.
• Identify a list of other organizations and/or businesses (or a combination of partners) that could house and administer such a program. Determine what, if any, organization is best suited to house the program.  If it is a combination of entities (whether or not PAWV is included), determine which ones would be most appropriate and why.
• If a revolving loan fund program is determined to be feasible, identify whether a banking partner is needed to manage loan fund portfolios, and, if so, what the most ideal banking partner(s) would be. Explore what type of management will be best for West Virginia, with options including having in-house staff specialize in monitoring existing loans, assigning loans to specific in-house staff persons who monitor them from beginning to end, or working directly with a banking partner to monitor loans from beginning to end.
• Establish an understanding of a revolving loan fund, and review options for structuring a loan fund. Review risks associated with revolving loan funds. Identify what initial funds, or capitalization, would be needed to initiate a program.
• Create a draft feasibility study. Offsite compilation by selected consultant of the results of the analysis and research.  Include recommendations for action.
• Present draft feasibility study and recommendations at a PAWV Board Meeting (in-person). The presentation will solicit feedback on the draft feasibility study and suggestions for putting the feasibility study’s recommendations into action. This presentation will be one and a half to three hours long.
• Revise feasibility study based on feedback and suggestions.
• Present final feasibility study and recommendations at an in-person PAWV Board Meeting or Executive Committee Meeting. The presentation will review the final feasibility study and will detail suggestions for putting the feasibility study’s recommendations into action. This presentation will be one and a half to three hours long.

Required Deliverables
A written report of research data and a completed feasibility study with recommendations (both presented in one hard copy and one digital copy format).

Assumptions and Agreements

• A preliminary budget for this entire project has been approved to not exceed $15,000.
• Materials loaned to the vendor and produced by the vendor will be in standard American English.
• PAWV will appoint one person, with decision-making authority, to serve as a project coordinator/manager.
• The vendor shall warrant that on delivery, all media containing the instructional content of the program are free of material faults and processing errors.
• Please note that any and all forms, statements, spreadsheets, guides, data, and reports created for these projects will become the property of PAWV, with one purpose being for PAWV to provide examples to other historic preservation organizations.
• Travel and other associated expenses will be included in the vendor’s proposed bid.
• The submission of a proposal assumes general acceptance on the part of the bidder that the bidder and PAWV will enter into a form of contract establishing PAWV’s rights to intellectual property.

Required Proposal Format 
The proposal must contain the following sections: Technical, Costs, Qualifications, and References.

• Technical Proposal: In the technical section, bidders should include their proposed work plan outlining how they will accomplish the stated goals: 1) a completed feasibility study determining if it is possible to initiate and administer an economically viable historic preservation revolving loan fund program in West Virginia; and 2) an explanation of the best entity (or partnership of entities) to house and administer such a program, if determined feasible.
• Costs: Proposals must include an all-inclusive rate for services identified in the proposal, including travel, handouts, and other associated expenses.
• Qualifications: All eligible bidders must submit at least one example of a similarly compiled report and meet the following minimum eligibility requirements:
• Demonstrate experience providing services similar to this request
• Demonstrate a familiarity with the West Virginia real estate market, including historic properties
• Have a successful track record of providing accurate and efficient deliverables
• Have the ability to meet project timeline and budget
• References: Bidders must list at least three references for whom they have previously provided this service or similar services. References should include full contact information (phone, email, mailing address, etc.)
• Additional Documentation (optional): Bidders may include a short demo or direct us to a website that demonstrates their capabilities.

Deadlines
Questions from bidders must be submitted by email to project coordinator by Monday, May 9, by 5:00 p.m. EST.  All relevant questions and responses will be compiled and emailed to all known bidders by Friday, May 13.

Proposal must be date- and time-stamped by 5:00 p.m. EST on Friday, May 20, 2016.

Project coordinator and point-of-contact 

Danielle LaPresta: dlapresta@pawv.org, 304-345-6005

Preservation Alliance of West Virginia, 421 Davis Avenue, Elkins, WV 26241

Basis for Award of Contract 

• Demonstrate commitment and ability to finish the project on time and on budget
• Demonstrate understanding of the project
• Demonstrate experience providing services similar to this request
• Demonstrate a familiarity with the West Virginia real estate market, including historic properties
• Quality of materials
• Professionalism

Award Date: Friday, June 3, 2016

Limitation
This RFP does not commit PAWV to award a contract or to pay costs incurred by bidder in the preparation of a proposal to this RFP. PAWV may accept other than the lowest bid, waive minor informalities, and award a contract based only on the written proposal without any discussions with bidder. Issuance of a contract will be subject to the approval of the PAWV Board of Directors. PAWV reserves the right to reject any or all proposals because of non-responsiveness to RFP requirements, insufficient PAWV funds, evidence of unfair bidding procedures, financial insolvency of bidder, or if, in the opinion of PAWV’s Executive Director, the best interests of the program will be served.