Request for Quotes: Rehab of Arthurdale Heritage School Buildings

Arthurdale Heritage, Inc. (AHI) is requesting proposals from qualified contractors to provide services to rehabilitate three historic school buildings located on Eby School Rd, Arthurdale, WV 26520. The buildings are the High School, the Cafeteria Building, and the Elementary School located in the Arthurdale National Historic District in Preston County, West Virginia.  ​

An optional pre-bid informational meeting will be held at the project site on Monday, October 10, 2022 at 5:00pm.  

Interested contractors must submit a proposal by 3:00pm on Monday, October 24, 2022 to Darlene Bolyard, Arthurdale Heritage, Inc.’s executive director, at darlene.bolyard@arthurdaleheritage.org. 

This project is funded in part by the Preservation Alliance of West Virginia’s Saving Historic Places Grant in partnership with the Paul Bruhn Rural Revitalization Grant provided through the National Park Service, Department of the Interior. As such, the Secretary of the Interior’s Standards for the Treatment of Historic Properties must be followed. 

Pursuant to Section 106 of the National Historic Preservation Act (54 USC 306108), all projects must complete the consultation process stipulated in the regulations issued by the Advisory Council on Historic Preservation (ACHP) in 36 CFR 800 prior to the commencement of this project and any related ground disturbance on the property.

The project will include the following scope of services:

A.  High School

1. Excavate approximately 400 feet and install trench drain and 4-inch pipe to direct water away from building, slope front and side yard away from building, seed and mulch disturbed areas. 
2. Clean and repair existing gutters (assume 350 feet), replace downspouts to match original historic design and material.  Ensure gutters are sloped appropriately to be operable.  Provide downspout extenders to ensure water flows away from the buildings.
3. Replace damaged plywood on doors and windows.  Plywood will be ¾ inch thick, primed and painted white.
4. Repair/replace (in-kind, to match existing) two entry doors on right side of building to secure structure.
5. Remove foliage from building gently.  Cut vines at root or remove root structure in addition to adding an approved non-toxic chemical deterrent to prevent future growth of foliage. Remove debris from property.
6. Repair sidewalk to match existing.
7. Repair roof area below chimney and near bathroom area where leaking.  This may include adding flashing or using an approved treatment such as Acrymax or approved equal to maintain historic roof appearance. 

 B.  Cafeteria Building

1. Excavate approximately 500 feet and install trench drain and 4-inch pipe to channel water away from the building.  Slope front and side yard to drain water away from the structure.
2. Clean and repair (approximately 400 feet) gutters and replace downspouts to match existing original, historic gutters.  Ensure gutters are sloped appropriately to be operable.  Provide downspout extenders to ensure water flows away from the buildings.
3. Repair two small pent porch roofs on rear; repair existing metal roofing if possible; if necessary, install new metal roofing to match existing in size, scale, color, material and shape.
4. Remove foliage from building.  Cut vines at root or remove root structure in addition to adding an approved non-toxic chemical deterrent to prevent future growth of foliage. Remove debris from property.
5. Treat entire roof with Acrymax or approved waterproofing equal to maintain historic roof appearance.  
6. Repair sidewalk to match original.
7. Seed and mulch all disturbed grass areas.

 C.  Elementary School

1. Clean and repair gutters where possible.  Replace damaged gutters to match existing historic half-round style and install downspouts to match original. Provide downspout extenders to ensure water flows away from the buildings.
2. Install trench drain and install pipe to drain water away from the structure.
3. Replace septic tank lid with steel cover to ensure safety.
4. Remove foliage near/on building.  Cut vines at root or remove root structure in addition to adding an approved non-toxic chemical deterrent to prevent future growth of foliage. Remove debris from property.
5. Replace missing plywood over doors and windows.  Plywood to be ¾ inch thick, primed and painted.  

Contractors must follow the Secretary of the Interior’s Standards for the Treatment of Historic Properties and are responsible for any permits.  Contractor is also responsible for all tools, labor, materials, equipment, supervision and associated items related to the rehabilitation of the Arthurdale schools.

*Note – Unanticipated Discovery Protocols: At a minimum, unanticipated discovery protocols shall require the contractor to immediately stop construction in the vicinity of the affected historic resource and take reasonable measures to avoid and minimize harm to the resources until the SHPO, PAWV, Tribal officials and/or THPOs, as appropriate, have determined a suitable course of action within 15 calendar days. With the express permission of the SHPO and/or THPO, the contractor may perform additional measures to secure the jobsite if PAWV, AHI, or the contractor determines that unfinished work in the vicinity of the affected historic property would cause safety or security concerns.

Contractors must meet the following qualifications:

1. Have experience working on historic restoration projects 
2. Submit a letter detailing at previous historic preservation experience including a statement that the contractor has read and understood the Secretary of the Interior’s Standards for the Rehabilitation of Historic Properties
3. Provide at least three references with names and contact information
4. Provide WV Contractor Number (if applicable)
5. Contractor must carry WV Workers Compensation and Insurance Certifications
6. Have the ability to complete the project by December 31, 2022.

The goal of the project is to prevent water infiltration into the buildings by re-grading the landscape, providing function back into the gutters and downspouts and removing foliage and overgrowth. 

Contractor selection will be based on experience, proven ability to complete a project and cost.  Arthurdale Heritage, Inc. and PAWV reserve the right to reject any and all bids.

Contractors will be reimbursed for services rendered up to the contract amount and must allow approximately 4-6 weeks for payment of invoices. All changes in scope must be pre-approved by AHI ad PAWV. Contractors will not be reimbursed for travel expenses. The contractor will be paid in increments based on satisfactory completion of specific stages of the project. The balance will be paid after approval of the work by the Preservation Alliance of West Virginia and the National Park Service.

More photos are available in the download below.

Download Application Instructions