Request for Proposals: Historic Window Preservation Workshop

The Preservation Alliance of West Virginia (PAWV) is now accepting proposals for qualified historic preservationists to provide instruction in intermediate historic wooden sash window repair/preservation. The ideal workshop time frame is two consecutive days in August 2023, but there is flexibility in the exact scheduling. Therefore, proposals must include two suggested dates for the workshop in either August or September as part of the scope of work.

PAWV selected the historic Arthurdale Homestead Community High School as the subject of the hands-on, historic preservation workshop. It is pictured below and located at 303 Eby School Rd, Arthurdale, WV. The property is owned by the non-profit organization, Arthurdale Heritage Inc. (More photos are included at the bottom of this document. Please contact PAWV at jbillman@pawv.org or by calling 304-345-6005 with any questions about the building or to set up a site visit.)

The class size will be limited to 20 participants with beginner to intermediate knowledge of window repair. The class itself can be split into beginner and intermediate sessions to accommodate different levels of involvement required for beginners versus returning students. The target audience for this workshop is local volunteers and Preserve WV AmeriCorps members as they will continue working on the windows as part of their service following the workshop series.

The instructor should be prepared to lead classroom-based discussions, as well as demonstrate on–site. Time should be allotted for students to practice what they are learning in the field. Hands-on work can be done in the high school's old shop room, which will be set up to accommodate the workshop, and the classroom portion of the workshop can take place at another space on Arthurdale Heritage’s campus. The instructor should base the content of the workshop on the information outlined in the National Park Service’s Brief #9 - The Repair of Historic Wooden Windows. The instructor should be prepared to teach on the following topics in both classroom and worksite settings:

• Building assessment as it relates to wooden sash windows,
• Common causes of failure related to these windows or repairs,
• Preventative maintenance,
• Properties of traditional wooden sashes and their comparison to modern materials,
• Properties of traditional window panes and their comparison to modern materials,
• Selection of appropriate replacement materials,
• Nondestructive removal methods and replacement methods, and
• Efficiency comparisons to modern windows.

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The instructor will be expected to work with PAWV staff to ensure the proper materials and supplies are purchased for this workshop.

PAWV will handle registration and provide lunch on-site to the workshop instructor and participants each day.

Proposal Application Requirements:
Professionals interested in providing preservation training for any of the above formats should submit a proposal including:

1. Name, title, contact information (phone and email), and organizational/institutional affiliation, if applicable,
2. Schedule detailing the time period for the workshop and proposed presentation for each day of the workshop,
3. Two possible time periods you can schedule the workshop (August or September are ideal for PAWV and Arthurdale Heritage),
4. Qualifications, credentials, and experience:
   1. Skill(s) that you are qualified to teach, and
   2. Teaching or training experience
5. Tools or equipment, if applicable, that you can provide for the class and student use,
6. Materials, equipment, and site requirements you would expect PAWV to provide, and
7. Cost/fee proposals for two days of instruction - flat fee.
   

Submit proposals via email to Jamie Billman at jbillman@pawv.org by June 23rd, 2023 at 5:00 p.m.

This RFP does not indicate any promise to follow through and implement any proposals.  We reserve the right to select a different trainer for this workshop. We reserve the right to accept late proposals if insufficient or inadequate proposals for all slots are received by the deadline. We may suggest revisions to your proposal for your consideration.  PAWV staff will organize and direct all events and will have final approval of content.

This workshop receives Federal funds from the National Park Service as administered by the West Virginia Department of Arts, Culture, and History. Regulations of the U.S. Department of the Interior strictly prohibit unlawful discrimination departmental Federally Assisted Programs on the basis of race, color, national origin, age, or handicap. Any person who believes he or she has been discriminated against in any program, activity, or facility operated by a recipient of Federal assistance should write to: Office of Equal Opportunity, U. S. Department of the Interior, National Park Service, 1849 C Street, N.W., Washington, D.C. 20240.​

Download RFP