Request for Proposals: Master Plan for Statewide Historic Preservation Center at historic Arthurdale high school
The Preservation Alliance of West Virginia (PAWV), in partnership with Arthurdale Heritage, is seeking qualified professionals and/or architecture firms to create a master plan for a statewide Historic Preservation Center based at the historic Arthurdale High School in Preston County, West Virginia.
The main goals of the Center will be:
As an add-on for this project, PAWV is seeking additional and separate quotes for preparation of construction documents for the Center’s full rehabilitation.
This contract will be fully funded by an Appalachian Regional Commission’s POWER Grant and will be completed in close conjunction with PAWV and Arthurdale Heritage’s staff.
Proposal Submission Deadline: 5:00 p.m. EST on Tuesday, March 7, 2023.
Responses may be submitted electronically via email to Danielle (LaPresta) Parker, PAWV
Executive Director at firstname.lastname@example.org or by letter to 421 Davis Avenue, Elkins, WV 26241.
Email is preferred.
Organizational History & Project Overview
West Virginia has a unique cultural heritage, and as the statewide historic preservation nonprofit formed in 1982, PAWV has organized a variety of national service initiatives, funding and technical assistance programs, advocacy efforts, and educational programs aimed at making historic preservation an accessible tool to revitalize West Virginia’s communities and improve the lives of its citizens.
In 2006, PAWV began offering educational workshops about hands-on historic preservation to home-owners and DIYers upon hiring its first full-time executive director. Over the next 15 years, PAWV made hands-on historic trades education a programmatic priority through its field services outreach – the WV Endangered Properties Program - and by offering educational workshops and programs to everyone from AmeriCorps members, property owners, college students and community volunteers working on historic buildings. Our educational topics generally trended toward preserving a structure’s original wood windows and historic masonry (as well as cemetery preservation) according to the Secretary of the Interior’s Standards for Historic Preservation.
In 2020, PAWV began noticing a decline in companies available to work on projects funded by historic preservation grants and implemented an outreach campaign to understand how the shortage of historic trades workers was affecting West Virginia as a whole. The following year, PAWV formed the West Virginia Historic Trades Task Force, a collection of West Virginia’s historic preservation project managers and professionals, which tasked itself with identifying and planning educational programs as one of its primary objectives. The Task Force’s goal is to increase the number of historic trades professionals and small businesses throughout the Mountain State.
In 2022, PAWV and Arthurdale Heritage partnered to develop a statewide Historic Preservation Center with the goal of rehabilitating the former Arthurdale High/Junior High School for the Center. The purpose of this project is to develop a master plan for the Center, and an add-on component of this project is the creation of construction documents for the Center’s full rehabilitation. The goals of the Center will be:
Formed in 1985, Arthurdale Heritage is a nonprofit dedicated to the preservation of the Nation’s First New Deal Homestead – a National Historic District comprised of over 140 contributing buildings. Arthurdale Heritage is the owner and steward not only of the high school but also eleven other historic buildings in the original Arthurdale community planned in the 1930s. Arthurdale Heritage is a very active nonprofit organization and already offers educational programming in heritage crafts and to Preston County youth. Historic trades education is a natural addition to programming already offered at Arthurdale’s campus.
At the Historic Preservation Center, PAWV plans to offer both theoretical and hands-on educational programming in historic preservation with the goal of increasing our state’s historic preservation workforce and encouraging the development of more small businesses in this specialized and lucrative construction field. Our audiences will vary as we develop experiences for primary and secondary-school aged students, as well as certificate programs and AmeriCorps placements for people changing careers, or entering/re-entering the workforce.
Other plans for the center involve converting a portion of the school into a co-operative work and living space for emerging trades professionals and students pursuing short- and long-term educational opportunities. This will provide much needed lodging facilities to students traveling from other parts of West Virginia and the region to attend trainings. A co-operative workspace will be a valued asset for sub-contractors looking to minimize start-up costs, as well, and PAWV aims to attract skilled professionals to West Virginia by providing this resource.
Project Timeline & Scope of Work - We imagine the following work agreement between PAWV and the selected professional.
January 31, 2023: PAWV distributes request for proposals.
March 7, 2023: Deadline to submit proposal to email@example.com or by letter to PAWV, 421 Davis Ave, Elkins, WV 26241
March 7 – April 3, 2023: PAWV & Arthurdale Heritage will review proposals and select consultant after seeking approval from ARC staff.
April 4, 2023: PAWV will make the consultant award and begin contract period
April 4, 2023 – August 31, 2023: Phase 1 – Master Planning Meetings
If selected for the additional work, we would also work toward the creation of construction documents for the Center’s rehabilitation.
August 31 – September 30, 2023: Phase 2 – Consultant Drafts Master Plan
October 1 – October 31, 2023: Phase 3 – Comment Period
November 16 – December 15, 2023: Phase 5 – Final Comment Period
December 31, 2023 – January 16, 2024: Phase 6 – Consultant’s Final Edits
The final product and deliverable for this project is a master plan (final format a .pdf) that will help PAWV and Arthurdale Heritage reach their goal of turning the Arthurdale High School into a Historic Preservation Center. To meet this end, the selected professional will do the following:
As an add-on for this project, PAWV is seeking additional and separate quotes for preparation of construction documents for the Center’s full rehabilitation. The deliverable for this part of the project would be construction documents. Additional images below:
Assumptions and Agreements
Required Proposal Format
The proposal must contain the following sections: Technical, Costs, Qualifications, and References.
All bids and proposals are due by 5pm on Tuesday, March 7, 2023. Proposals may be submitted via email to Danielle Parker at firstname.lastname@example.org or by letter to PAWV, 421 Davis Avenue, Elkins, WV 26241.
Basis for Award of Contract
Award Date: Tuesday, April 4, 2023
This RFP does not commit PAWV or AHI to award a contract or to pay costs incurred by bidder in the preparation of a proposal to this RFP. PAWV and AHI may accept other than the lowest bid, waive minor informalities, and award a contract based only on the written proposal without any discussions with bidder. Issuance of a contract will be subject to the approval of PAWV and AHI. PAWV and AHI reserves the right to reject any or all proposals because of non-responsiveness to RFP requirements, insufficient funds, evidence of unfair bidding procedures, financial insolvency of bidder, or if, in the opinion of PAWV’s Executive Director, the best interests of the program will be served.
The Business Development Corporation of the Northern Panhandle (“BDC”) requests proposals from qualified masonry contractors to perform work to the historic “Cold Metal Building” in Wellsburg, West Virginia. Interested contractors must submit a written or electronic proposal by 3PM on February 24th, 2023 to Anthony Clements at the Business Development Corporation via email to email@example.com or physically at 324A Penco Rd, Weirton, WV 26062.
The Cold Metal Building was part of the glass industry in Wellsburg. The building was constructed ca. 1890 and is the only remaining portion of the historic glass facility which once existed on the site. Work to the building will consist of repointing, infill existing holes, and repair to the east and south façades.
This project is funded in part by Preservation Alliance of West Virginia’s (“PAWV”) Saving Historic Places Grant in partnership with the Paul Bruhn Rural Revitalization Grant provided through the National Park Service, Department of the Interior. As such, the Secretary of the Interior’s Standards for the Treatment of Historic Properties must be followed by the awarded contractor.
Scope of Work:
Sourced brick should match the existing color, composition, and texture. Preferably, bricks should be sourced locally.
The mortar mix for all work performed must match the original historic mortar in color, composition, and texture and be approved in advance by PAWV in writing. The original mortar has been tested by an architectural conservator whose report is attached to the rear of this RFP.
The awarded contractor is responsible for any permits or taxes such as B&O within the City of Wellsburg. It should be noted that the City of Wellsburg’s building permit fee has been waived for this project. Moreover, the awarded contractor is responsible for all tools, labor, materials, equipment, supervision, and associated items related to the project. Finally, the awarded contractor should note the BDC is a tax-exempt entity both federally and within the State of West Virginia.
January 19th, 2023: Bid Documents Sent Out
January 26th, 2023: Mandatory Pre-Bid (Time – 1:00 p.m.)
February 10th, 2023: Deadline for Submission of Questions
February 17th, 2023: Addenda sent out, if necessary
February 24th, 2023: Proposal due by 3pm
Requirements of the Bid Submission:
A mandatory pre-bid meeting will be held: At 1:00 p.m. on January 26th, 2023 at the project site located at the corner of 6th Street and Yankee Street in Wellsburg, WV 26070. Please email firstname.lastname@example.org to register. In the event of inclement weather, the date/time for this meeting may change.
All bids must be received no later than February 24th, 2023 at 3PM. Each proposal physically submitted is to be in a sealed envelope.
The submission must include the following:
6. Certification and Signature page
Documents required after notification of Award:
Addenda and Interpretations:
Bidders are asked to direct all questions or comments to email@example.com. No interpretation of the meaning of the specifications or other bid documents will be made to any bidder orally. All questions by prospective bidders, including interpretations of ‘approved equal” value must be submitted in writing to firstname.lastname@example.org and received by 3PM on February 10th, 2022. Addenda will be sent to all selected bidders who are invited to submit proposals. Failure to acknowledge any addendum may result in the rejection of the bid.
Project Selection Criteria:
Contractors will be selected based on experience with similar historic preservation projects, proven ability to complete a project, and cost. All proposals must guarantee their pricing and provide 30 days for acceptance from the due date. The BDC and PAWV reserves the right to reject any and all proposals and to waive minor administrative oversights.
Qualifications of Bidder:
The Owner may make such investigations as deemed necessary to determine the ability of the bidder to perform the obligations of the contract. The bidder shall furnish to the Owner all such information and data as requested. The Owner or PAWV reserves the right to reject any bid if the investigation fails to satisfy the Owner or PAWV that a bidder is properly qualified to carry out the obligations of the Agreement.
Award of Contract:
The BDC and PAWV reserves the right to reject any or all proposals or waive any irregularity in this bid or in responses, to negotiate with all qualified sources, or to cancel, in part or in its entirety, this invitation to bid, in the best interest in the BDC or PAWV. The BDC and PAWV also reserves the right to re-advertise for proposals using the same or a different request for proposal. This invitation to bid does not commit the BDC or PAWV to award a contract or to procure or contract for services or goods.
Source of Funding:
Funds for this project are provided by the Preservation Alliance of West Virginia as awarded by the National Park Service’s Paul Bruhn grant program. All work must be approved by PAWV and the NPS prior to payment. All applicable Federal, state and local rules and regulations apply.
Payments will be made in three installments:
1) Upon mobilization of equipment/scaffolding
2) When work is 75% complete
3) Upon completion of the work with the approval of PAWV.
The contractors will be reimbursed for services rendered up to the contract amount. All changes in scope must be pre-approved by the BDC and PAWV. Contractors will not be reimbursed for travel expenses, or any costs incurred in preparation of this proposal. The contractor will be paid in increments based on satisfactory completion of specific stages of the project. The balance will be paid after approval of the work by the Preservation Alliance of West Virginia.
The project completion date April 1, 2023 will be reviewed by the Preservation Alliance of West
View all of the photos and the mortar analysis in the .PDF document available for download below:
News and Notes
Subscribe to our mailing list to receive e-news updates on historic preservation news and events in West Virginia.